VeraHeim About VeraHeim
I've served as president of two HOAs in two different states. The hardest part was never posting announcements or storing documents. It was complying with bylaws, statutes, notice deadlines, records obligations, and procedural rules — while doing it all as a volunteer.
Why this exists
Florida requires 48-hour notice for board meetings and 14 days for annual meetings. Violation hearings have specific procedural requirements. Assessment collections have statutory steps before you can file a lien. Getting any of this wrong creates real liability — and every board member is a volunteer.
Enterprise HOA software is built for property management companies with dedicated staff and $200/month budgets. Google Workspace is great for communication but doesn't know anything about meeting notice requirements or violation workflows. Most boards fall through the gap between these two options.
Board turnover is the quiet crisis in self-managed HOAs. When all the institutional knowledge lives in one person's head and inbox, nobody wants to be next. VeraHeim exists so the system carries the knowledge, not the person.
What we believe
Build for volunteer boards first. Not management companies, not enterprise. If a feature doesn't help a 3-person board running 50 lots, it doesn't ship.
Make compliance a product behavior. The software should check the rules, not leave that to the volunteer who might not know them.
Use AI where it actually reduces work. Importing messy records, drafting meeting minutes, generating demand letters — not chatbots for the sake of chatbots.
Make volunteering survivable. If VeraHeim works, the next capable person will actually agree to serve.